Effective Date: February 3, 2026
This Privacy Policy explains how Wheeling Area Soccer Association (“WASA,” “we,” “us,” or “our”) collects, uses, shares, and protects information when you visit https://wheelingsoccer.org/ (the “Site”) or interact with us online.
If you have questions about this policy, contact us using the contact information on our Site.
Information We Collect
Information you provide to us
We may collect information you voluntarily submit, including:
- Name, email address, phone number, and mailing address
- Player and parent or guardian information for registrations
- Team, age group, and participation details
- Payment-related information necessary to complete a transaction (processed by third-party payment providers)
- Messages submitted through forms, email, or other contact methods
Information collected automatically
When you use the Site, we may automatically collect:
- IP address and general location (city and state)
- Browser type, device information, and operating system
- Pages viewed, links clicked, and time spent on the Site
- Referring and exit pages
This information is typically collected through cookies and similar technologies.
Information from third parties
We may receive information from third-party platforms used to manage registrations, payments, scheduling, or website analytics. This information is handled in accordance with this Privacy Policy and the third party’s privacy practices.
How We Use Information
Information collected may be used to:
- Administer soccer programs, leagues, and registrations
- Communicate schedules, updates, and organizational information
- Respond to inquiries and provide support
- Process payments and confirm transactions
- Improve the Site and overall user experience
- Maintain safety, prevent fraud, and protect participants and volunteers
- Comply with legal, accounting, and administrative obligations
How We Share Information
We do not sell personal information.
We may share information only as necessary with:
- Service providers that assist with website hosting, registrations, payments, email communications, and analytics
- Volunteers, coaches, board members, or staff who require information to administer teams and programs
- Legal authorities when required to comply with applicable laws or to protect the rights, safety, and security of the organization and its participants
Children’s Privacy
Wheeling Area Soccer Association serves youth participants. Online registrations and submissions should be completed by a parent or legal guardian when applicable.
We do not knowingly collect personal information directly from children without appropriate parental or guardian consent. If you believe personal information has been submitted improperly, please contact us so it can be reviewed and removed if necessary.
Data Retention
We retain personal information only as long as reasonably necessary to:
- Manage seasonal registrations and participation
- Maintain historical and administrative records
- Meet legal, tax, and organizational requirements
- Resolve disputes or enforce policies
Retention periods vary depending on the type of information and its purpose.
Cookies and Tracking Technologies
The Site may use cookies and similar technologies to:
- Enable core site functionality
- Remember user preferences
- Analyze traffic and performance
- Improve content and usability
You may control cookie settings through your browser. Disabling cookies may affect how certain parts of the Site function.
Analytics and Embedded Content
The Site may use standard analytics tools to better understand visitor behavior.
Embedded content from third-party platforms (such as maps, videos, social media, or registration tools) may collect data according to those platforms’ own privacy policies.
Security
We use reasonable administrative and technical safeguards to protect information. While we take security seriously, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
Your Rights and Choices
Depending on applicable laws, you may have the right to:
- Request access to personal information we maintain
- Request corrections to inaccurate information
- Request deletion of certain information, subject to recordkeeping requirements
- Opt out of non-essential communications
Requests can be made using the contact information on the Site. Verification may be required before fulfilling certain requests.
External Links
The Site may contain links to external websites or services. Wheeling Area Soccer Association is not responsible for the privacy practices of those third-party sites.
Changes to This Privacy Policy
This Privacy Policy may be updated periodically. Updates will be posted on this page with a revised effective date. Continued use of the Site indicates acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or how information is handled, please contact Wheeling Area Soccer Association using the contact information available on https://wheelingsoccer.org/.